One place for every donor, gift and appeal
Donorbook replaces spreadsheets and scattered email threads with a single platform: donor records, Gift Aid tracking, fundraising campaigns and a public giving page — all connected.
Free plan available · No credit card required · Set up in under 5 minutes
Raised this year
£7,820
Active donors
20
Average gift
£47
Gift Aid eligible
£5,610
Figures from the Sunrise Children's Foundation demo charity.
Most small charities manage donors in spreadsheets, record donations in separate files and send thank-you letters by hand. Donorbook connects all of that in one place.
How it works
Three steps from registration to accepting your first online donation.
Set up your charity
Enter your charity's name, logo, story and contact details. Your public giving page is created automatically with a shareable link like /give/your-charity-name.
Manage donors and gifts
Add donor records manually or import from a spreadsheet. Record every donation — cash, cheque, bank transfer or online — and link them to campaigns. Confirm pledges when payment arrives.
Share and grow
Share your giving page with supporters. Invite your team with the right access level. Watch campaign progress and download reports whenever you need them.
Everything your fundraising team needs
Donor records your whole team can use
Keep every supporter in one searchable list. Contact details, giving history, Gift Aid status and free-text notes — all in one place.
- Search by name, email, phone or town
- Flag Gift Aid declarations — a badge appears on every eligible record
- Add tags to group donors by interest or relationship
- Import from any CSV export in seconds
- Export the full list (or a filtered subset) any time
Margaret Thornton
margaret@email.co.uk
David Osei
d.osei@outlook.com
Sophia Kowalski
sophia.k@email.com
Henry Adeyemi
h.adeyemi@outlook.com
Record every gift, however it arrives
Not all donations come through your website. Log cash collected at an event, a cheque in the post or a bank transfer — every method is covered.
- Methods: Cash, Bank transfer, Cheque, Card, Online, Other
- Set status to Pending when a donor pledges, then Confirmed once payment is in
- Link each gift to a campaign so totals stay accurate
- Flag recurring gifts (standing orders) separately from one-off donations
- Donations from your public giving page arrive automatically as Pending
Margaret Thornton
Bank transfer
Jonathan Clarke
Cheque
B. Akhtar
Online
Anonymous
Online
Fundraising campaigns with live progress
Create named appeals with a target and a closing date. Donors can direct their gift to a specific campaign, and you can see how each appeal is performing in real time.
- Set a target amount and watch the progress bar fill
- Start campaigns as Draft, publish when ready
- Active campaigns appear on your public giving page with progress bars
- Archive completed appeals without losing the donation history
£4,200 raised of £8,000 target
£2,800 raised of £12,000 target
£240 raised of £5,000 target
Reports that are ready when you need them
Your totals, Gift Aid eligibility and giving trends are always up to date. No pivot tables, no manual calculations.
- Month-by-month giving trend for the current year
- Breakdown by donation method (cash vs bank transfer vs online etc.)
- Campaign-by-campaign totals versus targets
- Gift Aid-eligible subtotal calculated automatically
- CSV export of donor list and donation records any time
This year
£7,820
Gift Aid eligible
£5,610
Avg gift
£47
A public giving page that's yours to share
Every charity gets a hosted giving page with your story, campaign progress and a donation form. No web developer needed.
- Your URL: /give/your-charity-name — share it anywhere
- Shows total raised, number of supporters and a recent supporters wall
- Donors can choose a suggested amount or type their own
- Add a card payment button by pasting your Stripe Payment Link
- Tick to make the page live, or take it offline at any time
- Donors can create a free account to track their own giving history
Public giving page
Sunrise Children's Foundation
Every child deserves a bright start in life.
Total raised
£7,820
Supporters
43
Make a donation
QR donation boxes — know exactly where every gift came from
Place a unique QR code at each physical collection point. Donors scan it on their phone and give instantly. You see live totals per location.
- Create named boxes: Reception Desk, Sunday Service Table, Main Entrance
- Each gets its own scannable QR code — print it in seconds
- Every donation records which box it came from
- See totals and gift counts per location in real time
- Works in any country — supports 40+ currencies
- No app needed for donors — just a phone camera
Total raised via QR boxes this month
£2,880
Gift Aid tracking built in
For every donor you can record whether a Gift Aid declaration is on file. For every donation you can flag whether Gift Aid applies. The Reports page shows your Gift Aid-eligible total at a glance — exactly the figure you need when submitting a claim to HMRC. No separate spreadsheet required.
25%
added by HMRC
on qualifying gifts
Team access, controlled by role
Invite colleagues with the access level that fits their role. Roles are strict and enforced at the database layer — not just hidden in the UI.
Full access including billing, settings and deleting the charity
Everything except billing and charity deletion
Can add and edit donors, donations and campaigns
Read-only access to all data
Import from anywhere, export any time
Switching from a spreadsheet or another system? Import your donors from any CSV in seconds. And your data is always yours — export the full donor list or donation records whenever you need them.
- CSV import for donors: full_name, email, phone, city, postcode
- Export your current donor list or filtered search results
- No lock-in — your data leaves with you
Manage multiple charities
Running more than one charity? Each has its own private account, its own team, its own giving page and its own data — all accessible under a single Donorbook login. Switch between them from the sidebar.
Simple plans, no surprises
Every plan includes donor records, campaigns, a public giving page and full reporting. Start free — upgrade when you need more capacity.
Built for UK charities — at a fraction of the cost
Donorfy and Beacon are powerful but pricey and complex. Spreadsheets are free but fragile. Donorbook sits in the sweet spot: purpose-built for small UK charities, set up in minutes, free to start.
UK Gift Aid tracking
Free plan available
Starting price
Public giving page
QR donation boxes
Email campaigns
CRM / webhook integration
CSV import & export
Campaign fundraising
Multi-charity accounts
Set up time
Onboarding required
Competitor information based on publicly available pricing and feature pages as of mid-2025. Subject to change.
Common questions
Ready to get started?
Register your charity in under 5 minutes. Add donors, record your first donation and share your giving page — all today.